Sample Job Descriptions

Reporting directly to the Manager, Document Systems and under the general direction of the Director of Advancement Services, the incumbent is responsible for the administration of the divisions electronic imaging system, including groups across the whole university.

The Document Imaging Systems Analyst will ensure that imaged documents adhere to university standards and the electronic imaging plan.

The incumbent will recommend and manage future enhancements and developments of the electronic imaging system.

The incumbent will be the primary contact the electronic imaging system including providing technical support , training and documentation.

Specific Duties and Responsibilities

Recommends enhancements to improve the use of electronic imaging

Participates on campus committees on electronic imaging and uses knowledge gained to improve the use of electronic imaging within University Development.

Ensures that all system enhancements and related business processes include the use of electronic imaging technology where appropriate.

Provides all technical support for electronic imaging including installation, problem tracking, working with network services and other central computing staff as required.

Recommends scanning and archival strategies for all documents used in University Development.

Monitors usage of electronic imaging and prepares monthly usage summaries.

Formulates a plan for quality control of scanned images and monitors the quality.

Provides all training and training documentation for the use of electronic imaging.

Tests and performs all hardware and software upgrades for the electronic imaging system.

Assists in sourcing new hardware and software as required.

Qualifications

A post secondary education with a focus on computers, commercial or business school training or equivalent education and experience. Past experience with the University Development Information and Electronic Imaging Imaging System is highly desirable. Advanced knowledge or records management policies, procedures and practices.